Special Expenses

Question

What are "Special Expenses?"

Answer

There are several categories of expenses that need prior approval.  This approval is granted by submitting a Request to Incur Special Expense form.  The categories of expenses that require special expenses and those who need to approve of these expenses are listed below.

The following may be approved by the Department Chair/Supervisor or College Dean, and the Director of Business Services:

1. Meal(s) which exceed maximum state allowance.
2. Conference and registration fee(s) in excess of $1,000.
3. Meal(s) within 35 miles of the work area.
4. Lodging within 35 miles of the work area.
5. Refreshments (coffee, tea, or soft drinks)

Request to incur Special Expenses forms or additional clarification on special expenses can be found on the Purchasing Manual web page and the Travel/Business Expense web page.