Employment Forms for New Student Employees

Introduction

Employment Forms for New Student Employees

Question

I was just hired. What forms do I have to complete?

Answer

All new student employees must complete mandatory employment forms before they can begin working. Completed, signed forms and required documentation must be returned to the SCSU Administrative Services Building, Room 123 within three (3) days of hire.

NOTE: All forms must be signed by hand, in ink. Photocopies or e-signatures are not acceptable.

U.S. citizen or eligible non-citizens

• Form I-9: Employment Eligibility Verification (USCIS).
  • You may print the form. If you are unable to print the form, please contact the Student Payroll Office at 320.308.4005.
  • Requires original, handwritten signature (no photocopies or e-signatures) and original identifying documents (see page 3 of the I-9 Form).
• W-4 Employee’s Withholding Certificate (federal)
• W-4MN Minnesota Employee Withholding Allowance/Exemption Certificate (state)

International students

• Form I-9: Employment Eligibility Verification (USCIS).
  • You may print the form. If you are unable to print the form, please contact the Student Payroll Office at 320.308.4005.
  • Requires original, handwritten signature (no photocopies or e-signatures) and original identifying documents (see page 3 of the I-9 Form).
• W-4 Employee’s Withholding Certificate (federal) *
• W-4MN Minnesota Employee Withholding Allowance/Exemption Certificate (state) *

*Please follow the instructions for non-resident aliens located in the instructions of the W-4 and W-4MN forms.

International students must also provide:

• Copy of passport
• I-20
• I-94
• U.S. Social Security Card (signed)

Submit a request for help