How do I add a link to my email signature?

Introduction

Adding links in Outlook Signatures

Instructions

How to add a signature in Outlook for Windows

** For MAC email signatures please see this article on  Outlook for Mac Creating an email signature

1. Open the Outlook desktop application.
2. Select ‘New Email’.

3. On the Message menu, select Signature > Signatures.
   Depending on the size of your Outlook window and whether you’re composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.

4. Choose ‘New’, and in the New Signature dialog box, enter a name for the signature.
5. Under Edit signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment.
   1. Instead of text, you can also use an image, for Icons please see the attachments to this article to download.
   2. To insert an image:

      1. Select the Image icon, locate your image file, and select Insert.

      2. To resize your image, right-click the image, then choose Picture. Select the Size tab and use the options to resize your image. To keep the image proportions, make sure to keep the Lock aspect ratio checkbox checked.

6. Type some text such as Example: Chat with me on Teams! 

6. Select the text you want to add the link to and then press the hyperlink icon.

7. Now paste your hyperlink into the Address box. Then press ‘OK’.

You will be taken back to the previous screen where you should now see that your text is blue and underlined to indicate it contains a hyperlink.

8. Amend the ‘Choose default signature’ settings to choose when the signature will be used.

Press OK to apply the changes.

Please note: It is worth sending a test email to a colleague to ask them to test the link to ensure it is working as expected.

If you send emails from a shared mailbox which is also monitored by others you may want to use an email signature that does not include a personal team chat link.

If you would like to create a Teams chat link:

The format for Teams chat deep links is as follows:

https://teams.microsoft.com/l/chat/0/0?users=YOUR EMAIL ADDRESS GOES HERE

For example, if your email address were firstname.lastname@stcloudstate.edu then your deep link would be:

https://teams.microsoft.com/l/chat/0/0?users=firstname.lastname@stcloudstate.edu 

How to create and locate a Bookings Link:

1. Go to bookings.office.com. If you are already signed in, it should open to the home page of your previously created booking calendar.

2. Then go to the ‘Booking Page’ tab on the left side of the screen.
3. From here hit the ‘Copy’ button under the ‘Share your page address’.
4. After you have copied your shared address, open Outlook.
5. Follow the directions below on how to insert a signature