How to Print on an Envelope in Microsoft Word

Use Mailings > Envelopes in Microsoft Word to enter address information, verify envelope settings, and select Manual Tray as the feed source. Load the envelope according to the selected feed method, print the job, and release it through the Pharos Print app using your passcode or QR code scan.

Introduction

Printing envelopes through Microsoft Word allows you to correctly position the delivery and return addresses and ensure the envelope feeds properly through the printer.

Instructions

Step 1: Open the Envelope Tool

1. Open Microsoft Word.

2. Select the Mailings tab from the top ribbon.

3. Click Envelopes in the Create section.

Step 2: Enter Address Information

1. In the Envelopes and Labels window, enter:
   • The Delivery Address (recipient address)
   • The Return Address (sender address), if needed
2. Review the information for accuracy before continuing.

Step 3: Verify Envelope Options

1. Select Options.
2. Under the Envelope Options tab:
   • Confirm the correct envelope size.
   • Review the delivery and return address positioning.

Note: In most cases, the default address placement is correct and does not need to be changed.

Step 4: Configure Printing Options

1. In the Envelope Options window, select the Printing Options tab.
2. Choose the appropriate Feed Method shown for your printer.
3. Important: Select the Manual Feed/Manual Tray option to ensure the envelope is pulled from the correct tray.

Manual Tray Reminder

• Load envelopes into the printer's manual tray.
• Follow the feed direction shown in the Printing Options diagram.
• Place envelopes face up or face down according to the feed method selected in Word.

Step 5: Print the Envelope

1. Select Print.
2. Verify that the envelope is loaded correctly in the manual tray.
3. Submit the print job.

Step 6: Release Your Print Job

Once the print job has been submitted:

1. Go to the printer.
2. Open the Pharos Print app.
3. Release the job using either:
   • Your release passcode, or
   • The camera/QR code feature within the Pharos app.

Your envelope will then print from the manual tray.

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Troubleshooting Tips

• If the address prints in the wrong location, verify the envelope size under Envelope Options.
• If the printer pulls standard paper instead of the envelope, confirm that Manual Tray is selected.
• If the envelope jams, remove it carefully and reload it according to the feed direction shown in Word.