Graduate Studies Culminating Project Results Form

Purpose

The Culminating Project Results Form is used by the graduate students to submit either:

  • Preliminary Proposal meeting results
  • Final Defense meeting results
  • Comprehensive Exam results

The form initiates a formal review and approval workflow involving faculty and Graduate Studies.

How the Review Process Works

Once the form is submitted, it moves through the following workflow:

1. Graduate Advisor Review

The advisor selected on the form reviews the request first.

2. Program Director Review

After advisor approval, the request is forwarded to the academic program director.

3. School of Graduate Studies Review

A Records Specialist performs the final review. Processing may take up to 10 business days.

4. Final Decision Notification

The student receives an approval or denial email at their official SCSU email address. The completed form is archived in the student’s account for reference.

Returned Requests

If any reviewer determines that additional discussion or clarification is needed, the form is returned to the student for revision.

  • The student is notified by email with specific instructions.
  • After resubmission, the review process restarts in the same order.

Canceling a Request

If a request should be withdrawn:

  1. Open the original form link.
  2. Scroll to the bottom of the page.
  3. Select Cancel Request and confirm.

Student Information

This section is automatically populated from the student record system and includes:

  • Name
  • StarID and Tech ID
  • SCSU and personal email addresses
  • Phone number
  • Completed graduate credits
  • Cumulative GPA
  • Active registration holds

Note: Address and phone number updates must be made through e‑Services. They cannot be edited on the form.

Program and Advisor Selection

Students must select:

  • Graduate Program
  • Graduate Advisor

The advisor selected here becomes the first reviewer once the form is submitted.

Form Request Types:

All fields within the section are required, with only a couple of exceptions. All required fields are denoted with a red left border on the field.

Option 1: Submit the results of a preliminary proposal or final defense meeting with my committee

  • Select meeting type for this request
    • Preliminary Proposal
    • Final Defense
  • I have confirmed with my Advisor the check boxes:
    • My Degree Audit accurately reflects my program of study
    • My GPA is 3.0 or higher
    • My culminating project committee form has been submitted and approved by Graduate Studies.
  • Degree Type (data populated)
  • Enter the meeting date
  • Search and select your Primary Committee Chair
  • Enter any co-chairs and all other committee members (can add up to 6)
    • If the member is an SCSU employee, search and select from the list.
    • If the member is not an SCSU employee, check the non-SCSU check box and enter the member’s name and email address fields.
  • Check box to confirm that the request to submit my meeting results is complete.

Option 2: Submit the results of my comprehensive exam

  • You must be registered for at least one credit during the semester of your exam.
    • Exam Term
    • Exam Date
  • Check box to confirm that the request to submit my meeting results is complete.

Comments or Additional Information

This optional section allows students to:

  • Add comments or explanations
  • Upload supporting documentation

Uploaded files can be viewed or removed before submission.

Student Acknowledgment and Submission

Before submitting, students must acknowledge that all information provided is complete and accurate. Submitting the form initiates the review process.

Committee Chair

  • The Primary Committee Chair is responsible for submitting all individual meeting results for themselves, as the chair, and each of the committee members:
    • Primary Committee Chair result (Pass, Pass with Corrections, or Fail)
    • Individual committee members’ results (Pass, Pass with Corrections, Fail)
    • Check the non-voting member check box for each member who is a non-voting member of the team. As a result, it can still be included for these members, although it is not required, as it is for regular members.
  • The Committee Chair also needs to complete the Review section at the bottom of the form, which is the overall result of the meeting. Enter the committee result and the overall summary of member comments.
  •  If the overall meeting result is Pass with Corrections, the comments field is required. All other results comments can be entered, but are not required.
  • Once meeting results are submitted, the request will continue to the standard review process (Advisor, Program Director, Graduate Studies)

Email Notifications

Students will receive automated emails throughout the process, including:

  • Submission confirmation
  • Requests for resubmission
  • Resubmission reminders (every two days until completed)
  • Final approval or denial notification

All messages are sent to the student’s official SCSU email address.

Additional Notes

Students are strongly encouraged to consult their advisor before submitting a request and to monitor their email regularly for updates or required actions.

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