Authorized Generative AI Services

Summary

Generative AI services are powerful tools that can significantly enhance our operations. To ensure compliance with data security and data sharing protocols, we have authorized specific services that have contractual agreements in place. These include services from Adobe, Microsoft, and Zoom. By leveraging these authorized generative AI services, we can enhance our operations while ensuring compliance with data security and data sharing protocols.

Body

Introduction

Generative AI services are powerful tools that can significantly enhance our operations. To ensure compliance with data security and data sharing protocols, we have authorized specific services that have contractual agreements in place.

The sections below reference Minnesota State Data Classifications of Low and Restricted.
Read more in KB: IT Risk Review – Identify Data Classification

Authorized Generative AI Services

When signed in with your Minnesota State account, the below authorized services include generative AI capabilities that leverage a contractual agreement that ensures adherence to data security and data sharing protocols allowing Low and Restricted data to be used with the service.

Microsoft Applications with AI Features

Application AI Functionality
Azure AI Foundry Build, deploy, and manage custom AI models and solutions (limited free credits)
Clipchamp Video editing with AI enhancements
Copilot Chat AI assistant integrated across M365 apps for drafting, summarizing, analysis
Copilot Studio Build and customize Copilot experiences, connectors, and workflows (limited sharing)
Excel Data analysis, insights, and formula generation
Forms Question generation and survey suggestions
Learning Activities Learning activity creation and alignment
Loop Collaborative content generation and structuring
OneDrive AI-powered file recommendations and search
OneNote Note summarization and content generation
Outlook Email drafting and summarization
Planner Task organization and AI suggestions for planning
Power Automate Workflow automation and AI-driven process suggestions
PowerPoint Slide creation and design suggestions
Teams Meeting recap and chat summarization
Whiteboard Brainstorming with AI layout and design assistance
Word Drafting, summarizing, and rewriting

Microsoft Add‑On Applications (Additional Cost)

Application AI Functionality Cost
Microsoft 365 Copilot Premium AI across M365 with work data reasoning $201/user/year
Teams Premium AI meeting notes, action items, summaries $22/user/year
Copilot Studio (Premium) Advanced agents and connectors Pay‑as‑you‑go
Azure AI Foundry Expanded model usage Pay‑as‑you‑go

 

Claude Team Plan (Additional Cost)

Anthropic Claude is available through the Claude Team plan when it is set up with IT Services. Use of this service requires consultation and configuration with IT Services before purchase or use.

Application AI Functionality Cost
Claude Team Plan AI assistant for drafting, analysis, summarization, and coding, with shared team workspace administration See vendor pricing (Team & Enterprise)

Data use: When used through a Team plan configured by IT Services, Low and Restricted data may be used. FERPA-protected and Confidential data must not be used.

To request access: Contact IT Services to start a consultation. Do not purchase a Claude subscription on your own.

 

Other Authorized Applications

Note: Only authorized when procured using Minnesota State approved terms.

Application Cost Notes
Adobe Creative Cloud Included on campus‑managed devices; cost may apply on personal devices
Adobe Express Included for employees; student access varies
Adobe Firefly Free credits; usage limits apply
Caesar Labs – Julius.ai Vendor pricing; procurement approval required
TeamDynamix Included
Zoom AI Companion Included

 

Unauthorized Generative AI Services

The following services do not have a Minnesota State contract. Only Low (public) data may be used. These tools must not be integrated with university systems or used within Teams or Zoom meetings.

Note on Anthropic Claude: Personal Claude plans (Free, Pro, and Max) are unauthorized. The Claude Team plan, when set up with support from IT Services, is authorized. See Claude Team Plan (Additional Cost) above.

Examples include:

  • OpenAI ChatGPT
  • Anthropic Claude (personal)
  • Perplexity AI
  • Grammarly
  • Notion AI
  • Otter.ai
  • Fireflies.ai
  • Canva
  • Apple Intelligence

Details

Details

Article ID: 156500
Created
Thu 5/8/25 4:52 PM
Modified
Mon 10/19/26 1:55 PM

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