How to enable transcription in a Microsoft Teams meeting

This article provides step-by-step instructions on how to enable transcription in a Microsoft Teams meeting. Transcription allows participants to view a live transcript of the meeting, which can be useful for notetaking and accessibility purposes.

Overview

Enabling transcription in a Microsoft Teams meeting is a valuable feature that enhances accessibility and note-taking for all participants. This step-by-step guide will walk you through the process of starting transcription during a Teams meeting, ensuring that everyone can follow along with the conversation and have a record of what was discussed. Whether you're hosting a meeting or joining one, these instructions will help you enable and manage transcription effectively.

Directions

1. Start or Join the Meeting: Begin your scheduled Teams meeting or join one you've been invited to.
    
2. Access Meeting Controls: Once in the meeting, look for the meeting controls toolbar. This usually appears at the top or bottom of your meeting window.
   
    
3. Open "More actions": On the meeting controls toolbar, click on the three dots (...) icon, which represents "More actions" or "More options."
   
    
4. Select "Record and transcribe": From the drop down menu that appears, hover over or click on "Record and transcribe."
   
    
5. Start Transcription: In the sub-menu, click on "Start transcription."
   
    
6. Notification to Participants: All participants in the meeting will see a notification banner at the top of their meeting screen informing them that transcription has started. This is for privacy and awareness.
    
7. View Live Transcription (Optional): Once started, the live transcript will usually appear in a panel on the right side of the meeting window. Participants can choose to show or hide this panel. The language of the transcript will be the spoken language of the meeting. If you need to change the spoken language for the transcript, you can do so from the transcript pane settings (usually a small gear icon or ellipsis within the transcript pane itself, allowing you to select "Change spoken language").

After the Meeting:

• Accessing the Transcript: The transcript is saved automatically. You can find it:

  • In the meeting chat after the meeting has ended.

  • In the meeting details via your Teams Calendar (open the calendar event for the meeting).

Note: You must be the Organizer of the meeting to download the transcript. Alternatively, you can request to download from the Organizer or copy and paste the transcript into another document.