How to enable transcription in a Zoom meeting

Overview

Enabling transcription in a Microsoft Teams meeting is a valuable feature that enhances accessibility and note-taking for all participants. This step-by-step guide will walk you through the process of starting transcription during a Teams meeting, ensuring that everyone can follow along with the conversation and have a record of what was discussed.

Directions

How to Enable Live Transcription During a Zoom Meeting (as Host/Co-host):

1. Start or Join the Meeting:

   • As the host, start your scheduled Zoom meeting or an instant meeting.

2. Access Meeting Controls:

   • Once in the meeting, look for the meeting controls toolbar. This usually appears at the bottom of your meeting window.
     

3. Find the "Transcript" Button:

   • On the meeting controls toolbar, look for a button labeled "Transcript", "CC", or sometimes just "Captions". The exact label might vary slightly based on your Zoom version and account settings.
      
     
     If you don't see it directly, it might be under the "More" (...) button.
     

    

4. Enable Live Transcription:

   • Click the "Transcript" button.

   • Select the caption language.

5. Notification to Participants:

   • All participants in the meeting will see a notification that live transcription has been enabled.

   • They will also see captions appear at the bottom of their video screen.

6. Viewing the Full Transcript (Optional):

   • If the host enabled "Full transcript" in their web settings and then enables live transcription in the meeting, a "Full Transcript" panel can be viewed.

   • Participants can click the small arrow/caret (^) next to the "Transcript" button and select "View Full Transcript" to open it in a side panel.

   • The host can also control who can save transcripts from this panel if the "Save Captions" setting is enabled in their web portal.

After the Meeting (Saving the Transcript):

• During the Meeting (Manual Save):

  • If enabled by the host (in web settings), the host and potentially participants can save the transcript during the meeting.

  • Open the "Full Transcript" panel (click the arrow next to "Transcript" > "View Full Transcript").

  • At the bottom of the transcript panel, click "Save Transcript." It will be saved as a .txt file to your local computer.

• Cloud Recording:

  • If the host records the meeting to the cloud AND has "Audio transcript" enabled in their cloud recording settings (Zoom web portal > Settings > Recording tab > Cloud recording section), a VTT transcript file will be generated and available with the cloud recording after the meeting.