Overview
The Space Check-In service provides a formal process to verify and document the condition, readiness, and assignment of university space prior to occupancy. This process supports the Assigned Space Policy by ensuring that spaces are inspected, meet university standards, and are formally accepted by the assigned department and employee.
The service includes completion of the official Space Check-In Checklist to document space condition, confirm functionality of key components, and establish accountability for the space at the time of occupancy.
Who Should Use This Service
- Supervisors or department directors coordinating employee moves
- Departments receiving newly assigned or reassigned space
- Employees occupying a new office or workspace
- Facilities Management staff overseeing space readiness
Benefits
- Ensures all assigned spaces meet institutional standards
- Establishes baseline condition of space
- Identifies responsible occupant and department
- Confirms furniture, utilities, and infrastructure are functional
Resources
- Assigned Space policy
- Facilities Management staff
- Public Safety (key/access cards)
- ITS support (if needed for setup coordination)