Overview
The Space Check-Out service provides a formal process to verify, document and confirm the condition of university space when it is vacated due to employee departure, reassignment or program closure. This process ensures compliance with the Assigned Space Policy by returning space to Facilities Management in a clean, functional and ready-to-reassign condition.
The service includes completion of the official Space Check-Out Checklist, inspection of the space and documentation of any maintenance or follow-up work required prior to reassignment.
Who Should Use This Service
- Supervisors or department directors managing employee departures or moves
- Departments relinquishing assigned space
- Employees vacating a workspace
- Facilities Management staff overseeing transitions
Benefits
- Ensures proper reassignment readiness
- Records the condition of the space at move-out
- Confirms responsibilities were met before departure
- Enables faster reassignment of space
- Identifies repairs, cleaning or maintenance needs early
Resources
- Assigned Space policy
- Facilities Management staff
- Public Safety (key/access return)
- ITS support (for equipment removal or reassignment coordination)