Working with Files in Microsoft Teams and OneDrive: Syncing vs. Cloud Access

Introduction

IT Services recommends that you do not sync files to your local device. Instead, work directly in the cloud using Microsoft Teams and OneDrive. This ensures:

  • Real-time collaboration
  • Automatic saving
  • Access to the latest version of your files

Instructions

Recommended Best Practice: Work Natively in the Cloud

To open a file in its desktop application while still working in the cloud:

  1. Right-click the file in OneDrive or Teams.
    1. Or click on the three dots (More actions) 
  2. Select “Open in app” or “Open in desktop app.”

When Syncing May Be Appropriate

There are a few scenarios where syncing files to your device may be beneficial:

  • Offline Access: If you anticipate being without internet access (e.g., traveling), you can sync specific files or folders to ensure you can work on them offline.

  • Large Files: If a file is so large that working on it in the cloud causes performance issues, syncing it locally may improve usability.

 

⚠️ Note: Only sync what you need. Syncing large volumes of data can slow down your device and cause version conflicts.

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