Annual Curriculum Cycle and Deadlines

Overview:

This article outlines the Annual Curriculum Cycle and Deadlines for submitting curriculum changes for Fall semester implementation at St. Cloud State University. All submissions must be made through Coursedog, the official curriculum approval system.

Curriculum Submission Deadlines

Major Curriculum Changes – Due by November 1st

Includes substantial revisions such as:

  • New programs or courses
  • Changes to program title, credits, CIP code, delivery mode, or campus location
  • Creation, elimination, or major changes to concentrations
  • Significant changes to program requirements
  • Course renumbering or prefix changes
  • Simultaneous/articulated program and course changes
  • Liberal Education Program (LEP) goal changes
  • 4+1 bachelor’s to master’s programs
  • Double/second majors or dual degree graduate programs
  • Accreditation-required program changes

Minor Curriculum Changes – Due by December 1st

Includes minor revisions such as:

  • Simple program changes without new courses
  • Changes to courses that do not simultaneously require a program change
  • Dropping courses from inventory

Annual Curriculum Cycle

Timeframe

Activity

Sept–Oct

Faculty finalize curriculum changes and consult with the Curriculum Coordinator as needed to submit changes

Late Sept

Spring course schedule released (final implementation for Spring changes)

Nov 1 / Dec 1

Submission deadlines for next Fall implementation

Nov–Dec

College faculty committees and deans review proposals and make recommendations

Nov–Jan

University-level faculty committee review proposals and make recommendations

Jan–Feb

Provost decision before Fall course schedule opens

Late Feb

Fall course schedule opens (final implementation for Fall changes)

Feb–Apr

Faculty develop major curriculum changes for next cycle

Mar–Jun

Administration updates MinnState and HLC on program changes

Apr–Jul

Program implementation by Records, Website, Admissions, and Catalog

Early August

Final implementation of program changes for Fall

Important Notes:

  • Changes to course prefix or number cannot be implemented during an active registration cycle, which means there are only two short windows for changes to occur which are in January and September. Prefix changes must be submitted by November 1st for implementation for the following fall semester.
  • Early submissions are strongly encouraged. Submissions after the deadline will be processed but are not guaranteed for Fall implementation.

Curriculum Support Services:

For assistance with the curriculum process or to complete forms, please reach out to the Curriculum Coordinator or Curriculum Specialist at curriculum@stcloudstate.edu.

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