Introduction
Adobe Sign is used to collect electronic signatures on official forms from external agencies, such as state or federal government documents. These forms can be sent to:
- St. Cloud State University students, faculty, and staff using their MinnState ID (e.g.,
StarID@minnstate.edu or StarID@go.minnstate.edu)
- External users using their personal email address
Cost and Licensing
Adobe Sign is part of the campus-wide license for Adobe Acrobat DC. Each document sent for signature (regardless of the number of signers) costs $2 per transaction. Currently, this cost is covered by SCSU Information Technology Services, but may be passed on to departments in the future depending on usage.
Template Sharing
Templates created in Adobe Sign can be saved and automatically shared with other users in your department group who have the appropriate access.
How to Get Access
To request access to Adobe Sign, submit a help request using the button below.
Once access is granted:
- Install Adobe Acrobat DC.
- Log in using your MinnState ID (
StarID@minnstate.edu).
- Do not use any other account (e.g.,
email@stcloudstate.edu)—Adobe Sign will not work properly if you're logged in with a different account.
Helpful Adobe Guides
Best Practices
- Use MinnState ID for SCSU users: Always use the signer’s MinnState ID instead of their email address. Using an email may cause login issues if the signer is already logged into Adobe with a different account.
- Template visibility: Templates are automatically shared with others in your department group.
- Document sharing: To allow others to view your sent or active documents, add them to your “Share My Account” settings. See the https://helpx.adobe.com/sign/config/security-settings/account-sharing-permissions.html.
HIPAA Compliance
SCSU is working with the system office and Adobe to enable HIPAA compliance for Adobe Sign.
To help maintain HIPAA compliance:
- Do not include signed agreements in emails.
- Require authentication for both internal and external users before viewing signed documents.
- Password-protect all documents.