Introduction
Ensuring that all software procured by our organization is accessible to everyone, including individuals with disabilities, is a critical part of our commitment to inclusivity and compliance with legal requirements. This article provides guidance for both software requestors and vendors on the necessity of supplying accessibility documentation.
Importance of Accessibility Documentation
Accessibility documentation is essential for verifying that software products meet the necessary accessibility standards. It helps ensure that all users, regardless of their abilities, can effectively use the software. This not only promotes inclusivity but also helps avoid potential legal issues and enhances the overall user experience.
Accessibility Law and Compliance
Title II of the Americans with Disabilities Act (ADA)
Title II of the Americans with Disabilities Act (ADA) mandates that public entities provide equal access to their programs, services, and activities. This includes ensuring that any software used by the organization is accessible to individuals with disabilities. Compliance with Title II of the ADA is not just a legal requirement but also a moral obligation to ensure equal access for all.
https://www.ada.gov/topics/title-ii
In April of 2024, Title II of the ADA was updated requiring state and local governments to make their websites and mobile apps accessible to people with disabilities. This rule establishes specific technical standards to ensure equal access to digital government services and takes effect starting June 24, 2024, with compliance deadlines in 2026.
https://www.ada.gov/resources/2024-03-08-web-rule/
- Applies to state and local governments.
- Covers all programs, services, and activities provided by public entities.
- Requires these entities to ensure that individuals with disabilities have equal access to public services such as transportation, education, and voting.
Section 508 of the Rehabilitation Act
Section 508 of the Rehabilitation Act requires federal agencies to ensure that their electronic and information technology is accessible to individuals with disabilities, providing them with comparable access to information and services as those without disabilities. It applies to the development, procurement, maintenance, and use of technology, and mandates compliance with specific accessibility standards set by the U.S. Access Board.
https://www.section508.gov
- Applies to federal agencies and organizations that receive federal funding.
- Focuses specifically on electronic and information technology (EIT).
- Requires that all federal websites, software, hardware, and digital documents be accessible to people with disabilities
Accessibility Documentation Requirements
To comply with accessibility standards, vendors are required to provide one of the following documents:
- Accessibility Conformance Report (ACR): This report is produced from a Voluntary Product Accessibility Template (VPAT) and outlines how the product meets the accessibility standards.
- Accessibility Statement: This document provides an overview of the product's accessibility features and any known limitations.
These documents help our organization assess the accessibility of the software and make informed procurement decisions.
Conclusion
By supplying the necessary accessibility documentation, vendors help our organization ensure that all software products are accessible to everyone. This not only supports our commitment to inclusivity but also ensures compliance with Title II of the ADA. If you have any questions or need further assistance, please contact our IT Procurement team.