Setting Up Your Email Signature in Office 365 Outlook

This guide provides step-by-step instructions for setting up your email signature in various versions of Outlook, including the web and desktop applications. It also includes resources for Apple users and a link to UComm’s Signature Maker for standardized formatting.

Introduction

Note: You may need to recreate your email signature in Office 365 Outlook or reselect when it should be applied to your messages.

If you are unsure which version of Outlook you are using, please refer to this link: Outlook versions on the web 

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Outlook on the Web (Modern Experience)

1. Open Outlook on the web.
2. Click Settings (upper-right corner of the browser) > View all Outlook settings.
3. Navigate to Mail > Compose and reply.
4. Under Email signature, type your desired signature.
5. Optionally, check the boxes to automatically include your signature in new messages or replies.
6. Click Save at the top.

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Outlook on the Web (Classic Experience)

1. Open Outlook on the web.
2. Click Settings (upper-right corner), then select Mail.
3. In the left pane, go to Mail > Layout > Email signature.
4. Create your email signature.
5. Optionally, check the boxes to apply the signature to new messages or replies.
6. Click Save to apply your changes.

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Outlook Application on Windows

1. Start a new email.
2. Click Insert > Signature > Signatures.
3. Click New, enter a name for the signature, and click OK.
4. Compose your signature in the editor.
5. Under Choose default signature, configure:
   • Email account – select the account to apply the signature.
   • New messages – choose the signature for new emails.
   • Replies/forwards – choose the signature for replies and forwarded messages.
6. Click OK to save.

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Additional Tools

•  UComm's Signature Maker: Use this tool to generate a standardized signature.
• Apple Users: You will need to manually Recreate your email Signature Outlook (Apple) for Apple devices.