Body
Deadline: May 9th, 2025
Introduction
This guide shows you step by step what is needed to move your documents from your Xdrive to OneDrive
Question
What do I need to do for this move?
For quick tutorial videos, please check out this link for Mac and this link for Windows.
Answer
1. Confirm OneDrive Installation
Ensure that the OneDrive app is installed on your device. If not, refer to the Windows- Software Center knowledge base article. Mac- Self Service
2. Access Your XDrive—If you do not have these mapped, you can access Xdrive by logging in to your account at File/ Web Space at https://webfs.stcloudstate.edu/main/ using your starID and password. Select all files and zip/compress them before you download them from Webfs.
- Windows:
- Open File Explorer and locate your XDrive folder.
- Only available on-campus or when connected to the campus network.
- Mac:
- Open Finder and locate your XDrive folder. OR:
- smb://campus.stcloudstate.edu/users/<first letter of starID>/<starID>
- Open a Finder window and press command-k or
- Click Go | Connect to Server...
- Enter your smb:// path using the example above.
- Click Connect.
- When prompted by the sign-in pop-up, choose 'Registered User'.
- Use your StarID as the 'name'.
- Use your StarID password as the password.
- Click Connect.
- Only available on-campus or when connected to the campus network.
3. Select Files for Transfer
Select the files or folders you wish to move from XDrive. Right-click to Copy / Cut.
Note:
- Copy can be used when it is not required to retain metadata (like last modified date).
- Cut the files if retaining metadata (like last modified data) is important. Ensure data is pasted in the OneDrive location to avoid data loss.
- If you're working with a large number of files or data, it's a good idea to break things down into smaller, manageable chunks to avoid errors.
- If you cut ALL files, make sure you do not move your webspace folder!
4. Paste Files into OneDrive
- Windows:
- Open File Explorer, locate the OneDrive folder, open it, and paste the copied files/folders into the OneDrive folder.
- Mac:
- Open Finder, locate the OneDrive folder, open it, and paste the copied files/folders into the OneDrive folder.
5. Wait for File Transfer Completion
Do not shut down the device; keep your device powered on and plugged in while the transfer is happening. Allow time for OneDrive to access the files. You can monitor progress in the OneDrive app or by checking the sync icon next to your files.
It doesn't matter whether you're using Windows or Mac; both clients will display the following:
6. Confirm File Transfer on Office.com
Go to https://www.office.com, sign in, and open the OneDrive app to confirm that your files have been successfully transferred.
7. Once you have moved all your files, please contact your primary technician to have your Xdrive disconnected. This is an important step so that we can ensure that all files are being saved and accessed from OneDrive. This helps maintain data integrity and reduces the chances of confusion or errors.
After the files have been moved, if you wish to access the files from your file explorer, you will need to "sync" your OneDrive to your file explorer. Please see https://services.stcloudstate.edu/TDClient/1919/Portal/KB/ArticleDet?ID=118683