Work Authorizations (for Student Supervisors)

Introduction

As a supervisor of student employees, please follow the instructions below for entering work authorizations. Watch for periodic emails throughout the year with updates regarding academic and summer employment. Student employment budgets are available through June 30. A new budget begins with the fiscal year on July 1.

Instructions

Work Authorization Instructions

• For students currently under object code 0920 or 0960:
  Create two new work authorizations using object code 0910:

  • One from the end of the spring semester through June 30 (end of the current fiscal year)
  • One starting July 1 through the beginning of the fall semester (start of the new fiscal year)

• For students currently under object code 0910:
  Use the existing work authorization with:

  • June 30 as the end date for the current fiscal year
  • July 1 as the start date for the new fiscal year

Note: To find a student’s object code, refer to the “Account Details” section on ISRS screen PR0024UG.

Summer Hiring

To hire a student for the summer:

1. Email a job description (template and examples attached) to have the position posted on Handshake (log in with your email and password).
2. The Notification of Hiring (NOH) form is not required for summer employment.
3. After hiring, enter a work authorization using object code 0910.
4. If the student will continue working in the fall/spring, you may then complete the NOH form.