Sharing a Mailbox or Calendar with Another User in Outlook for Windows

📬 Introduction

How to share your mailbox or calendar with another user in Outlook for Windows

🛠️ Instructions

🔄 Share Mailbox Access (Delegate Permissions)

1. Open Microsoft Outlook.

2. Go to File → Account Settings → Delegate Access.

3. Click Add.

4. In the search box, type the name of the person you want to share with.

   • Double-click their name, then click OK.

5. In the permissions window, set access levels for:

   • Calendar
   • Tasks
   • Inbox
   • Contacts
   • Notes

   Permission Levels:

   • None – No access
   • Reviewer – Can read items
   • Author – Can read and create items
   • Editor – Can read, create, and modify items (use with caution)

6. Optional settings:

   • Allow the delegate to receive meeting invites
   • Allow viewing of private items (off by default)
   • Email a summary of permissions to the delegate

7. Click OK to save. Then click OK again to close the Delegate Access window.

📅 Set Calendar Permissions

1. Click Calendar at the bottom left of Outlook.
2. In the ribbon at the top, click Calendar Permissions (under the Share group).
3. Select the person’s name.
4. Choose the appropriate permission level.
5. Click OK to apply.