Sharing a Mailbox or Calendar with Another User in Outlook for Windows



How to share your mailbox or calendar with another user in Outlook for Windows




  1. With Microsoft Outlook open, choose File, then Account Settings and then choose Delegate Access.
  2. In this view, click Add 
  3. Type the name of the user in the search field. Once you find the correct user, double click on their name and click OK.
  4. The next box that appears will allow you delegate permissions for that specific user, including access to: Calendar, Tasks, Inbox, Contacts, Notes

To delegate rights, you will want to choose one of the following levels of access for each item:

  • None– This person has no access to this item.
  • Reviewer– Can read items. Cannot add items.
  • Author– Can both read and create items
  • Editor– Can read, create, and modify items. Editor access is almost full access. Please be careful to whom you grant this level of access

       5. From this screen, you can also select to choose if your delegates should receive your meeting invites for you, if that delegate can see items you mark as private (this is off by default), and there is also a check box that asks if you would like to email a permissions summary to this person to let them know that they have been granted permission to your items.

        6. Once you delegated right, Click OK to finish. Click OK again on the delegates dialog box. 

        7. To set Calendar Permission, click on Calendar at the bottom left corner of the screen, then click on Calendar permissions on the Share group at the top. 


       8. Click on the name of the person you want to set permissions for and decide what level of access you would want to give. Click OK.







Article ID: 120874
Fri 11/20/20 1:17 PM
Tue 12/27/22 1:41 PM

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