Sharing a Mailbox or Calendar with Another User in Outlook for Apple

❓ Question

How do I share my mailbox or calendar with another user from an Apple device?

✅ Answer

To share your mailbox or calendar using Outlook for Mac:

🔄 Share Mailbox Access (Delegate Permissions)

1. Open Outlook and go to the menu bar at the top.
2. Click Outlook → Preferences.
3. Select the account you want to share (if you have multiple), then click Advanced.
4. Go to the Delegates tab.
5. Click the + (plus) icon under “Delegates who can act on my behalf.”
6. In the Choose a Person box, search for the user’s name, select it, and click Add.
7. Set permissions for each item (Calendar, Tasks, Inbox, Contacts, Notes):
   • None – No access
   • Reviewer – Read-only
   • Author – Read and create
   • Editor – Read, create, and modify (use with caution)
8. Optional: Choose whether the delegate should receive meeting invites or see private items.
9. Click OK to save. You can edit permissions later by clicking the gear icon next to the delegate’s name.

📅 Share Calendar Permissions

1. Click Calendar at the bottom left of Outlook.
2. At the top, click Calendar Permissions.
3. Click Set Permission next to the user’s name.
4. Choose the appropriate permission level and click Done.