Sharing a Mailbox or Calendar with Another User in Outlook for Apple



How do I share my Mailbox or Calendar with another user from an Apple device?




  1. With Microsoft Outlook open, go to the menu bar at the left top of the screen and choose Outlook and then choose Preferences.
  2. Click an account on the left (if you have multiple accounts setup on Outlook) that you want to add a calendar delegate to, then click Advanced at the bottom right corner of the box.  
  3. Click Delegates. Then Click the + icon to the bottom left of Delegates 'who can act on my behalf'.
  4. In the Choose a Person box that appears, search for the name of the person you would like to share items with, then Click their name and Click Add.
  5. The next box that appears will allow you to set fairly granular permissions for that specific user. These permissions include access to: Calendar, Tasks, Inbox, Contacts, Notes

Depending on your relationship with the person you are sharing these items with, you will want to choose one of the following levels of access for each item:

  • None– This person has no access to this item.
  • Reviewer– Can read items. Cannot add items.
  • Author– Can both read and create items
  • Editor– Can read, create, and modify items. Editor access is almost full access. Please be careful to whom you grant this level of access.
  • From this screen, you can also select to choose if your delegates should receive your meeting invites for you, if that delegate can see items you mark as private (this is off by default), and there is also a check box that asks if you would like to email a permissions summary to this person to let them know that they have been granted permission to your items.
  1. Once you have set your permissions, Click OK to finish. If you would like to edit permissions after the initial setting, Click the cog icon to the bottom right of the delegated who can act on my behalf box.
  2. When you are finished, Click OK to apply delegate settings. You will see a screen like the image below then the calendar has been added. Click Ok
  3. To set Calendar Permission, click on Calendar at the bottom left corner of the screen, then click on Calendar permissions at the top. 
  4. Click on the set permission next to the name you want to set permission for, set the permission and click Done.  





Article ID: 120982
Mon 11/23/20 12:28 PM
Tue 12/27/22 1:41 PM

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