Frequently asked Zoom Meeting/Web Conferencing functions

Introduction

Frequently asked questions about Zoom meetings

Question

• How can I remove a participant in my meeting?
• How can I lock the meeting?
• How can I screen share in the breakout room?
• How can I delete the international numbers link on the invitation email?
• How can I add a Co-host on the meeting schedule?
• How can I make the meeting secure?
• How do I ensure a person with a HIPAA Zoom account can join my meeting or webinar?
• How can I change the storage location for my recording?
• How can I change the background image?
• Why can't people see me in the video? 

Answer

1. How can I remove a participant in my meeting?

•  Click Participant, mouse over a participant's name, and More > will appear. Click Remove to remove someone from the meeting

2. How can I lock the meeting?

• Click Participant, click three dots on the bottom right. Then click Lock meeting. Anyone who is late cannot join the meeting after lock the meeting.

3. How can I screen share in the breakout room?

•  Click Security and check Allow participant to Share Screen. Or click the small arrow next to the share screen and then click Advanced Sharing Options. Check                                     All participants on Who can share?

4. How can I delete the international numbers link on the invitation email?

• Go to https://minnstate.zoom.us/profile. Click Settings on the left then click Telephone. You can turn on/off the Show international numbers link on the invitation email

5. How can I add a Co-host on the meeting schedule?

• Click Schedule on the main page of Zoom and then click Advanced Options. Then type email address on Alternative hosts:

6. How can I use the whiteboard?

• Click Share Screen and click Whiteboard.

6. How can I make the meeting secure?

• Home -> Click Meeting on the top middle -> Click Edit and use the security options.

How to ensure HIPAA Zoom account holders are able to join your meeting or webinar:

• Schedule your meeting or webinar 
  • Under the settings of scheduling look for the Security area
  • 
    
    • Under Security select "Require authentication to join"
      • Do NOT leave it as StarID.
      • you must change it to the following: "Minnesota State Colleges and Universities" and then view/edit all 76 domains (if you do not do this edit this will allow ALL universities to have access to your Zoom room)
        • Edit mode: Delete all universities
        • If you need students to join, type in go.stcloudstate.edu
        • If you need employees to join, type in stcloudstate.edu
          • If you want BOTH students and employees to join, type go.stcloudstate.edu, stcloudstate.edu
        • Click SAVE
    • Click SAVE again on the main page to save your changes.
    • Your room is now set up to allow HIPAA Zoom accounts to join your meeting or webinar.
       

7. How can I change the storage location for my recording?

• Click the setting icon on the home. Then go to Recording and then you can change the recording location.

8. How can I change the background image?

• Click the setting icon on the home. Then click Background & Filters and then set your own background.

9. Why can't people see me in the video? 

• Many of the newer HP laptops have a slider door that covers the lens above the laptop screen. The slider is difficult to see. Use your finger to gently slide the plastic left or right to open/close the door. When open, you should see the lens. When closed, you should see white diagonal lines.