How do I add a link to my email signature?

Introduction

Adding links in Outlook Signatures

For MAC email signatures, please see this article on  Outlook for Mac Creating an email signature

Instructions

1. Open Outlook and Start a New Email

• Launch the Outlook desktop application.
• Select New Email.

2. Access Signature Settings

• On the Message menu, select Signature > Signatures.
• Depending on your Outlook window size and whether you're composing a new message or replying, the Message menu and Signature button may appear in different locations.

3. Create a New Signature

• Click New.
• In the New Signature dialog box, enter a name for your signature.

4. Compose Your Signature

• Under Edit signature, type your desired signature text.
• You can customize fonts, colors, sizes, and alignment.
• You may also insert an image (e.g., icons or logos).

5. Insert an Image

• Click the Image icon, locate your image file, and select Insert.
• To resize the image:
  • Right-click the image.
  • Choose Picture, then go to the Size tab.
  • Adjust dimensions and ensure Lock aspect ratio is checked to maintain proportions.

6. Add a Hyperlink

• Type the text you want to hyperlink (e.g., Chat with me on Teams!).
• Select the text and click the Hyperlink icon.
• Paste your link into the Address box and press OK.
• Your text will now appear blue and underlined, indicating it contains a hyperlink.

7. Set Default Signature Preferences

• Under Choose default signature, select when the signature should be used (e.g., for new emails or replies).
• Press OK to apply changes.

8. Test Your Signature

• Send a test email to a colleague to verify that all links and formatting work as expected.

Additional Notes

• If you send emails from a shared mailbox monitored by others, consider using a signature without personal links like a Teams chat.

Creating a Microsoft Teams Chat Link

To create a direct chat link in Teams, use the following format:

https://teams.microsoft.com/l/chat/0/0?users=YOUR EMAIL ADDRESS GOES HERE

Example:
If your email is firstname.lastname@stcloudstate.eduYour Teams chat link would be:

https://teams.microsoft.com/l/chat/0/0?users=firstname.lastname@stcloudstate.edu

Creating and Locating a Microsoft Bookings Link

1. Go to https://bookings.office.com.
2. If signed in, it will open to your existing booking calendar.
3. Click the Booking Page tab on the left.
4. Click the Copy button under Share your page address.
5. Open Outlook and follow the signature instructions above to insert the link.