Using the new Poly Zoom room in the classroom

Introduction

A Zoom Room is a room that uses Zoom (Poly Zoom System) for sharing Audio, Video, Presentations, and Recording.  

To use Poly Zoom rooms you must bring a state-issued computer or tablet/iPad. These rooms are NOT equipped with instructor computers.

Current list of Rooms using the new Poly Zoom capabilities (classrooms in bold):

• MC 218 (training room)
• MC 220
• CH 106
• CH 116
• CH 446
• ISELF 108
• HaH 342
• WSB 125  

Instructions

• Create your Zoom class for the Zoom room 
  • You will do this from your device by logging into Zoom and creating a recurring meeting for your class - 
    • example name: Bio103 ZoomRoom
    • This generates the link for you to send to your students
    • This allows your recording to go into your account
      • The room is a participant joining a meeting
      • If you click new meeting on the poly device it will save on the room recording and it is not available at this time. 
• When you enter the room
  • Look for the projector's remote control (typically found on the instructor's console or desk)
    • To turn on the projector(s), point the remote control at the projector(s) and press the power button
  • Start meeting from your laptop
    • Press the join button on the Poly system
      • Type in the meeting ID from your meeting
    • There is no need to hook up any cables
      • If you choose-
        • Connecting the HDMI cable to your laptop will start sharing (which can be stopped by the touch panel)
        • you must touch or wave your hand in front of poly touchscreen 
• Laptop settings to note
  • Mute sound (speakers on laptop)
    • In your Zoom meeting
      • We recommend not joining audio, or Leave Audio when the Zoom Room connects
        • Click on the up arrow by the mute icon
          • "leave computer audio"
• Zoom settings to note different scenarios
  • If you are sharing sound in a video 
    • Open your Zoom meeting on your laptop
    • Ensure that you are logged in as the Host
    • Click on the green "Share Screen" icon
    • You will see a pop-up window where you select your desktop or application
    • Click the check box in the lower left that says "Share computer sound"
    • Now when you are in screen share mode it will play all computer sounds to the audience
  • If you want to use a whiteboard during your class
    • When you set up your Zoom meeting you can make your whiteboard view only for participants
      • If this is not done at this step, you will need to uncheck each participant individually as shown below
    • Click on Whiteboard on your Zoom session on your device
      • new whiteboard
    • To change the settings for individual participants so they can't write and just view 
      • In the new whiteboard that was started
        • Click on the "blue" share button in the upper right corner
        • You need to click each participant to change from "editor" to viewer
          • 
      • Do not use the classroom's physical whiteboard because it will be difficult for online participants to see.  Instead, use the whiteboard within the Zoom session.
• Poly Zoom Room Device Settings:
  • Make sure the volume is turned up so you're able to hear the participants and/or video being shown
    • The default is 85 % which should be adequate

• Views to select from
  • Tap on View to select from the following:
  • 
  • Content View
    • Will put up what you share on your laptop screen 
      • Powerpoints, documents, whiteboard, ect
  • Gallery view
    • Gallery View displays up to 25 participants per screen by default.
    • Only works if you have external participants. if you do not have anyone external, nothing happens.
    • The active speaker is highlighted in Gallery View. 
    • If there are more participants than the per-screen limit, an arrow displays next to the icon. Tap the right arrow to display the next group of participants on the screen, and tap the left arrow to display the previous set.
    • This view includes Layout Options where you can choose how participants are sorted.
    • Gallery View is not available in a Zoom Room with one screen while screen sharing.
  • Thumbnail View
    • combines the Speaker View with a scaled-down version of the Gallery View. A small strip of thumbnails, showing up to eight participants who were the most recent speakers
  • Speaker view
    • Will let you zoom in on the speaker
  • Multi-view focus
    • will spread out focus in your room
      • if you have a panel going on each person will come into focus
      • If there is a Dual screen in the room (WSB125)
        • other screens can show different by selecting the different views from above
  • Flexible active speaker view
    • When this view is enabled, an active speaker view will be displayed when a remote participant speaks. Once the participant stops speaking for 15 seconds, the meeting will revert to gallery view or the background screen until another participant starts talking.

• What you do in the room does not affect how someone offsite views it, they will see what is projected from your laptop

• For additional help on changing view settings in your room-
• See the Knowledge base article on How to change view settings for one screen 
• See the Knowledge base article on How to change view settings for multiple screens (WSB125)