As a supervisor, how do I process a contingent worker?

Introduction

Access to SCSU resources to individuals who are not SCSU employees such as:

*This includes staff who need an email extension. 

 

Question

As a supervisor, how do I process these types of employees?

Answer

  • STEP 1-
    • Please fill out the Volunteer paperwork (attached)
  • How to enter your Contingent Worker
    1. Inform HR of your hire by reaching out to your HR Business Partner.
      1. HR needs to confirm before you can proceed to the next step.
    2. Follow the job aid "MinnState_HCMJA16_How to Contract Contingent Workers in Workday_JA_v2.0.pdf" attached to an article. These steps are required to set up an account or extend access.
    3. Please give the account 24 hours after the final process to sync before the employee can fully log into services.
  • Emeritus Process.
    • To be awarded emeriti status, an employee must meet each of the following criteria:
  1. Retired from the University with a minimum of 10 years full-time equivalent service;
  2. Separated from employment in good standing; and
  3. Established a record of distinguished service while employed at the University.

Visit the Emeriti Process Page: https://policies.stcloudstate.edu/SCSU/Viewer.aspx?id=58 for the full process.

For the Supervisor when filling out the information in Workday:
**Known issues of adding records in Workday**

  • When the contact information is filled out it must include a home email address.
    • Even if a work email is provided you must put it in the "home" email field.  For the initial sync to take place this must be input.
      • This can be edited later to reflect accurate contact info.
    • There can not be any special characters in emails
      • You will need to get a different email if they have an email with a special character in it.

Submit a request for help

 

 

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