Answers to frequently asked questions about Minnesota State's NextGen project, primarily the implementation of Workday.
Self-service resources available and how to escalate questions or issues.
Information about how employees can access Workday, including a link to log into Workday.
Links to instructional materials for requesting and correcting time off in Workday.
Provides resources for instructions and further assistance for expense submissions in Workday.
Like the previous system, it takes time for time accruals and usage to update in Workday.
Employees should continue to use the travel authorization form that can be found on St. Cloud State University's Travel/Business Expenses page. Travel authorizations should not be requested through Workday.
Steps employees and supervisors should take on their first day using Workday.
Instructions and tips for supervisors for approving timesheets in Workday.
An online form is available to collect suggestions for suggested enhancements to the Workday system.
Learn differences between finance processes in Workday such as requisitions, expense reports, spend authorizations and purchase orders.
While ISRS uses a “Chart of Accounts,” Workday uses a system known as the Foundation Data Model (FDM). Read the article to learn more about Workday FDM.
The Workday Training Connect site offers ISRS-to-Workday crosswalks.
Describes where employees can access their training plan and training materials.
Updates on getting access to budget-related information and finance-related training materials in Workday.
What to do if you believe there is an error in your assigned security roles or training plan.
Provides links resources for Workday timesheet instructions and answers to frequently asked questions about timesheets.
Floating holiday balances are not available in Workday, however, employees can request a floating holiday if they have one available by entering a time off request and selecting the "Floating Holiday" time off request option.
Email access for Non-SCSU Employees and how to process these employees as the supervisor.
Information about how to request Workday security role changes/additions and learn more about Workday security roles.
How to download and log into Minnesota State Workday.
Instructions on how employees can request a schedule change and how supervisors can assign a different schedule to employees in Workday.
Anyone with the Office of the Dean security role in Workday will receive the same notifications regarding academic appointments, so you can disregard notifications for academic appointments that do not apply to your department.
Workday glossaries available on Friends of NextGen.
Suggestions to help organize emails from Workday.
Student employees will not be affected by the July 2024 Workday implementation. This includes no changes to their timesheet processes, nor do they need to complete Workday training at this time.
Updates about Workday Student, a future phase of the Minnesota State NextGen project.