Minnesota State NextGen Project (Workday Implementation)

Answers to frequently asked questions about Minnesota State's NextGen project, primarily the implementation of Workday.

Articles (26)

How can I get help with Workday?

Self-service resources available and how to escalate questions or issues.

How do I log into Workday?

Information about how employees can access Workday, including a link to log into Workday.

How do I request time off and make changes to time off requests in Workday?

Links to instructional materials for requesting and correcting time off in Workday.

How do I submit an expense report in Workday?

Provides resources for instructions and further assistance for expense submissions in Workday.

Why are my time off accruals and/or balances incorrect in Workday?

Like the previous system, it takes time for time accruals and usage to update in Workday.

Should I use Workday for travel authorizations?

Employees should continue to use the travel authorization form that can be found on St. Cloud State University's Travel/Business Expenses page. Travel authorizations should not be requested through Workday.

What should I do the first day I use Workday?

Steps employees and supervisors should take on their first day using Workday.

How do supervisors approve timesheets in Workday?

Instructions and tips for supervisors for approving timesheets in Workday.

Where can I make suggestions to improve the Workday system?

An online form is available to collect suggestions for suggested enhancements to the Workday system.

What are some of the key employee Workday finance processes?

Learn differences between finance processes in Workday such as requisitions, expense reports, spend authorizations and purchase orders.

What is Workday's Foundation Data Model?

While ISRS uses a “Chart of Accounts,” Workday uses a system known as the Foundation Data Model (FDM). Read the article to learn more about Workday FDM.

Are there ISRS-to-Workday crosswalks available?

The Workday Training Connect site offers ISRS-to-Workday crosswalks.

What are my Workday training assignments and do I need to complete them?

Describes where employees can access their training plan and training materials.

Where can I find training and guidance for Workday Finance processes (budgeting, etc.)

Updates on getting access to budget-related information and finance-related training materials in Workday.

What do I do if I don't seem to have the right Workday training or access?

What to do if you believe there is an error in your assigned security roles or training plan.

How do I enter my time in Workday?

Provides links resources for Workday timesheet instructions and answers to frequently asked questions about timesheets.

How do I view my floating holiday balance and request a floating holiday in Workday?

Floating holiday balances are not available in Workday, however, employees can request a floating holiday if they have one available by entering a time off request and selecting the "Floating Holiday" time off request option.

As a supervisor, how do I process a contingent worker?

Email access for Non-SCSU Employees and how to process these employees as the supervisor.

How do I request security role changes or additions?

Information about how to request Workday security role changes/additions and learn more about Workday security roles.

How do I get into the Workday mobile app?

How to download and log into Minnesota State Workday.

My schedule in Workday is wrong, how can I fix this?

Instructions on how employees can request a schedule change and how supervisors can assign a different schedule to employees in Workday.

Why am I receiving academic appointments for employees outside of my area?

Anyone with the Office of the Dean security role in Workday will receive the same notifications regarding academic appointments, so you can disregard notifications for academic appointments that do not apply to your department.

Where can I learn more about Workday terminology?

Workday glossaries available on Friends of NextGen.

Is there a way to organize Workday email notifications?

Suggestions to help organize emails from Workday.

How does the July 2024 Workday implementation affect student employees?

Student employees will not be affected by the July 2024 Workday implementation. This includes no changes to their timesheet processes, nor do they need to complete Workday training at this time.

When will Workday Student go live?

Updates about Workday Student, a future phase of the Minnesota State NextGen project.