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The Minnesota State guidance on generative AI services requires adherence to standard procurement processes, including legal, security, and contract reviews, even for zero-cost services. Authorized services with data security contracts include Adobe Express & Creative Cloud, Microsoft 365 Copilot, and Zoom AI Companion. Highly restricted or restricted data, like personal health information or student grades, must not be used with non-contracted services like ChatGPT.

Generative AI services are powerful tools that can significantly enhance our operations. To ensure compliance with data security and data sharing protocols, we have authorized specific services that have contractual agreements in place. These include services from Adobe, Microsoft, and Zoom. By leveraging these authorized generative AI services, we can enhance our operations while ensuring compliance with data security and data sharing protocols.

Microsoft Clipchamp is a powerful video editing tool that allows users to create, edit, and share videos with ease. It offers a range of AI-powered features, making video creation more efficient and accessible. It's available to employees and students using their institutional account.

Adobe Express for Education is the all-in-one design app to imagine, create, share, and collaborate in your classroom and beyond. Adobe Express for Education combines the best features of tools educators know and love, like Adobe Premiere Rush, Adobe Photoshop Express, Adobe Spark Video, and Adobe Spark Page, into one easy-to-use, yet powerful tool.

Zoom AI Companion is a generative AI assistant designed to enhance productivity and collaboration across the Zoom platform, including Meetings, Phone, Team Chat, Whiteboard, Email, and more. It is off by default and can be enabled via the Zoom settings. Key features include in-meeting questions, smart recording, meeting summaries, AI-generated virtual backgrounds, and meeting coaching analytics. Users are advised to review AI-generated content for accuracy.

Microsoft 365 Copilot Chat is a service accessible to Minnesota State employees and students, providing features such as summarization, data analysis, marketing, content creation, and drafting communications. It adheres to data security protocols and is similar to ChatGPT. It is an approved service allowing non-public data use.

This article provides regularly refreshed AI insights, updates, and resources. It covers the evolving landscape of AI, our commitment to navigating opportunities and challenges, collaborative efforts, and learning opportunities. Stay informed and engaged as we advance AI at SCSU.

Generative AI tools like Microsoft Copilot can support higher education professionals in tasks such as summarizing documents, drafting communications, creating assessments, designing rubrics, and improving accessibility—provided outputs are reviewed for accuracy, tone, and compliance. Using structured prompt frameworks like RAFT, CLEAR, PROMPT, and RISEN helps ensure AI queries are contextual, purposeful, and aligned with academic and institutional goals.

Information about getting started with GitHub Copilot.