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Alternative text (alt text) makes images and graphics accessible to screen reader users, supports ADA Title II and WCAG 2.1 AA compliance, and ensures all learners can engage with visual content.

Captions and transcripts make video and audio content accessible, support ADA Title II and WCAG 2.1 AA compliance, and enhance learning for all students by improving equity, flexibility, and universal design.

Use proper heading styles in Word, PowerPoint, and Brightspace to create clear, navigable, screen reader–friendly materials. This practice supports ADA Title II and WCAG 2.1 AA compliance, improves usability for all learners, and saves time when updating content.

Quickly improve documents with Microsoft Accessibility Checker, built into Office apps, to flag and fix accessibility issues—supporting ADA Title II (2026) and WCAG 2.1 AA compliance while saving time and promoting equity.

This knowledge base guide helps St. Cloud State University faculty and staff learn how to create, test, and remediate accessible PDFs using Adobe Acrobat Pro to meet ADA Title II, WCAG 2.1 AA, and PDF/UA standards. It provides installation guidance and a curated sequence of Adobe training resources that progress from foundational accessibility concepts to advanced verification and compliance practices.

To ensure PDFs are accessible, use Adobe Acrobat Pro's Accessibility Checker to identify and fix common issues. Open the PDF, search for "Accessibility Check" in the tools menu, and run the scan. Review bolded issue categories and fix them—ideally in the original source file for better long-term accessibility.

This guide explains how to check and fix accessibility issues in Microsoft 365 (Word, PowerPoint, Excel) using the built-in Accessibility Checker. Open your document, go to the Review tab, and select Check Accessibility. Review errors, warnings, and tips, and fix them directly in the source file. Also, add a document title (required for PDFs) and enable document structure tags when saving as a PDF to ensure the file remains accessible to screen readers.

Making TeamDynamix articles accessible ensures all users, including those with disabilities, can access support content. This guide explains the importance of accessibility and how to use the WAVE tool to find and fix common issues like missing alt text or poor contrast. For help, watch the tutorial or submit a support request.