Introduction
Microsoft Teams, available through Microsoft Office 365, is a collaboration hub for St. Cloud State University Faculty, staff, and students where all conversations, meetings, files, and notes can be accessed by everyone, all in one place. This article is intended to help users understand how to utilize many features of Microsoft Teams.
Instructions
Instructions for using many features of Teams are shared below. If you need additional training, please submit a training request.
Recommended Tutorials
Microsoft Teams Quick Start Guide (Chorus website)
Introduction to Microsoft Teams (Microsoft site)
Microsoft Teams Essential Training (LinkedIn Learning)
How to Set up and Customize your Team (Microsoft site)
Collaborating in Teams and Channels (Microsoft site)
Microsoft Teams Quick Tips (LinkedIn Learning)
Additional Microsoft Teams Video Training (Microsoft Site)
Teams Overview
Microsoft Teams Training
Microsoft Teams for Education quick start guide for IT Admins
Best practices for school leaders creating teams and channels
Learn about teams and channels
Accessing Teams
Sign in to Teams - StarID@minnstate.edu (fac/staff) / StarID@go.minnstate.edu (students)
Ways to Create a Team
Choose a team type
Create a team for classes
Create a team for staff
Ways to Join a Team
FIND MICROSOFT TEAMS
-
Login to Teams out on teams.microsoft.com on any web browser with your Star ID credentials.
- Click the waffle icon in the top right corner.
- Locate Microsoft Teams from the drop-down.
- If you do not see Microsoft Teams, click the All apps arrow link at the top right of the menu to see more.
- You can also download the Microsoft Teams app from your device's app store if on a mobile device. If you are on a State device:
- For Windows, see our knowledge base article Software Center.
- For a MAC, see our knowledge base article Updating Applications through SCSU Self Service for Mac
Find and join a team
Use a link or code to join a team
Create a link or a code for joining a team
Accept or deny requests to join a team
Leave a team
Team Management
View all of your teams
Find your class team's settings
Team owner, member, and guest capabilities
Add members to a team
Add a co-teacher to a class team
Remove a co-teacher from a class team
Add a student to a class team
Remove a student from a class team
Manage team settings and permissions
Delete a class team
Show or hide a team or channel
Add content and notes to a team
Use @mentions to get someone's attention
Teams Channel Notifications
Manage notifications
Notify the entire class and post announcements
Customize channel notifications
Check a channel for notifications
Delete a channel
Teams Chat/Group/Call
Start a chat
Group Chats
How do I add a Chat with me in Teams or my Bookings link to my email signature?
Start Teams Group Chats with Distribution Lists, Groups, and Tags
Use the Conversation tab
Set up groups and teams
Call forwarding, call groups, and simultaneous ring
Using virtual background images in Teams video meetings
Change your background for a Teams meeting (must meet system requirements to use)
- Add custom images (png) to the following locations to make available as backgrounds:
- Windows: In a file explorer window, browse to or enter: C:\Users\
- Mac: In a file explorer window, browse to or enter: /users/
- Download SCSU-themed backgrounds
Team Owners
Make someone a team owner
Change moderator roles and settings in a channel
Add guests to a team
Set guest permissions for channels
Remove someone from a team
Manage team settings and permissions
Restrict students from creating class teams in Microsoft Teams
Make a public team private
Renew a team
Archive or restore a team
Delete a team
Organizing tasks in Teams
Use Planner in Microsoft Teams
Teams linked Notebooks
Use OneNote staff notebook
Use OneNote class notebook
Set up a class notebook in Teams using existing content